How to move from cassettes to digital dictation.

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Hi everybody, I’ve just had an interesting query from a gentleman and I thought it would be beneficial to publish my answer here.

The query ran: ” I use a typist for my small business but now I am moving away and wish to use the same person. How can i get documents or folders to her by e mail to type for me and send back using modern technology? At the moment I still use tapes and adictaphone but this will not work when I am 150kms away. Can you guide me on what I can use to go electronic? I can see you do such work but I am hoping you would not mind guiding me?

My answer to him ran as follows:

Most of my clients use Olympus to dictate their work into mp3 format for me (I think it’s Olympus 5000), which they then send to me via, and I’ve recently implemented a system whereby they can upload files to my website. I then transcribe it and send it back to them using email, so the entire process is done digitally. There are also other digital dictation machines available I’ve done a google search for you here – and you see Olympus comes up tops.

If you or your typist have any further queries I will be happy to help – I’ve even got an ebook available for R90 which shows how I set up and started, which could be very useful to her.

Good luck with the move, and if ever you have any excess transcription or somebody else enquires, I’ll be happy to oblige!

Further to this, I looked up the suppliers of Olympus digital recorders here in South Africa and their details can be found at